The purpose of the Volunteer Program
is to engage the MTAC San Diego Branch community of teachers, students
and parents. Volunteers are encouraged to get actively involved
in the various MTAC programs by contributing time and energy. MTAC
is a not-for-profit group, 501(c)(6).
2012 MTAC Annual Convention Volunteer: Centennial
Mark your calendars now for the upcoming MTAC State Convention.
It will be held at the Town & Country Convention Center in San
Diego from June 29 to July 3, 2012. Be a part of a team of the Convention
Volunteers by contributing your time and talents to help us celebrate
the San Diego Branch 100th Anniversary. Join the fun – assist
in the convention planning and sign up today to volunteer in 2012!
Volunteer Work Positions
Please carefully read the job descriptions, choose which position(s)
appeal to you and fill out your contact information in the fields
below. Note these descriptions are a brief overview; duties may
vary depending on the event and you may expect to receive more detailed
instructions for your assignment prior to the event. Questions are
welcome and encouraged.
2012 Convention Volunteers
Everyone is encouraged to attend the 2012 Convention to represent
San Diego Branch and to celebrate the Centennial Anniversary together.
Teachers may wish to help create posters, scrapbooks, fliers, and
general displays to highlight the various activities of the San
Diego Branch. More details will be provided as the date draws near.
Help us make history!
Collating / Filing / Data Entry
Gain valuable volunteer work experience by assisting with office
duties such as collating, filing and data entry. There are many
different programs within MTAC that could benefit from your valuable
Concert Program Designer
Create, print and hand-deliver a concert program that correctly
lists the performers, composers and titles of the pieces to be performed.
Program information will be provided to you by the Event Chair.
Submit a hard copy of the final program to ASCAP (MTAC State Office)
and save a copy for the MTAC San Diego Branch Historian. A copy
should also be sent to the “State Chair, Scrapbooks and Awards”
for potential awards at Convention. Printing costs will be reimbursed
with a receipt.
Event Registration and Runners
The Registrar is responsible for checking people in as they arrive
at the event. Registration doubles as the Information Desk, where
you may field questions about where to find practice rooms, “on
deck” musicians, refreshments, bathrooms, etc. This position
is perfect for alert, helpful, highly organized and knowledgeable
people. The Event Chair will provide a list of entrants and sign-in
sheet to the Registrar. Runners are helpful in showing people to
the practice rooms and where to wait pre-performance.
Ushers should plan to arrive at the concert venue 30 minutes before
the performance to check in with the Event Chair. Hand out concert
programs and greet people as they enter the hall. Remain in the
back of the hall for the duration of the concert, and collect any
leftover programs to return to the Event Chair.
Provide snacks/meals for adjudicators and other volunteers. This
includes ordering, picking up, paying for and delivering food, paper
goods and beverages to the venue. Keeping the food safe for consumption
is a high priority and must be planned in advance. Refreshment expenses
require prior approval for purchase. Reimbursement requests include
submitting the original receipt and reimbursement letter promptly
to the Event Chair. Additional volunteers may be needed to assist
with ice chests, ice purchase/delivery and/or setting up and cleaning
up the refreshment table at the venue.
Assist the Event Chair with selecting and purchasing the awards
to be given to the students, including (but not limited to) certificates,
medallions and trophies. Order the awards, pick them up and deliver
them to the Event Chair at or before the event. Submit a reimbursement
request and attach the original receipt to the Event Chair for prompt